Turn First-Time Injectables Into $5,000+ Annual VIP Members.
Automate 90-day neurotoxin recall reminders, package upsells, and flash VIP promotions. Stop giving 20% of your revenue to a retainer agency when you can own your booking engine.
Apehx builds and deploys Med Spa & Aesthetic Clinics CRM, automation, and marketing systems for service businesses across the United States. One-time build fee, then optional monthly maintenance. You own the system forever.
"Our clients love the automatic 3-month Botox check-in texts. It feels personal and elevated, but it's 100% automated. We added $26,000 in monthly recurring revenue in 4 months."
What This Costs Med Spa & Aesthetic Clinics Before Any System Exists
A patient who doesn't rebook when their neurotoxin fades is a $1,100/year client you lost to silence. The recall text that brings them back costs nothing to send.
The med spa marketing retainer is a trap.
- Aesthetic marketing agencies charge $2,000–$5,000 every month, forever — excluding your ad spend.
- Walk away and you own nothing — no CRM, no recall sequences, no patient list.
- They control your ad accounts, your funnels, and your patient data. You're renting your own growth.
Build it once. Own it forever.
- One-time build fee, then optional maintenance only — no agency retainer.
- Your CRM, recall cadences, membership billing, and ad accounts live in accounts you own.
- Cancel maintenance anytime; nothing is taken away — the system is yours.
Everything We Build Into Your Med Spa & Aesthetic Clinics System
Designed specifically around the buyer journey in your industry — not a copied template.
90-Day Neurotoxin Recall Cadence
Botox and Dysport wear off after 3–4 months. Our system checks in at day 75 with a VIP priority booking link. Only ~40% of first-time patients rebook within 6 months on their own — this closes the gap before the product fades and they forget you.
VIP Membership Recurring Billing
Convert one-time patients into recurring monthly membership tiers with credit banking and members-only perks. Members show 88% higher retention, book 3× as many appointments, and spend 67% more than non-members.
No-Show Deposit Collection Gateway
Collect consultation deposits right at booking. 37% of first-rebook patients cancel before the visit — the highest-risk stage. Practices using booking deposits see up to a 95% reduction in no-shows and cancellations.
High-Ticket Package Nurture
Educate prospects on Morpheus8, filler packages, and laser resurfacing with automated before-and-after case study sequences. Memberships drive +31% more injectable sales and +43% more filler sales when paired with consistent nurture.
Two-Way Confirmation & Cancellation Fill
Confirmation workflows at 72 and 24 hours surface intent early enough to fill the slot. When a patient cancels, the system texts the waitlist and refills the room within minutes — protecting high-ticket injectable revenue.
Flash VIP Promotion Engine
Pre-designed SMS and email blast templates your front desk can schedule in 2 minutes whenever you want to fill slow days or move expiring inventory. No agency needed to run a promotion.
Your Complete Deliverable Checklist
What an Med Spa & Aesthetic Clinics Owner Keeps After the Build
From Leaking Revenue to a System You Own — in One Week
Free 20-min Setup Audit
We map your current patient journey, find where rebooks and deposits are leaking, and show you exactly what to build.
We Build Your Med Spa Engine
Your CRM, 90-day recalls, deposit booking, membership billing, and flash promos are built and tested with live simulated inquiries.
We Hand You the Keys
Full ownership transfer, front-desk training, and a system that runs without you babysitting it. Optional maintenance only.
Common Questions from Med Spa & Aesthetic Clinics Owners
Does this connect with Boulevard, Mindbody, or Vagaro?
Yes, we integrate with your existing booking software or can provide an all-in-one native booking system that eliminates software subscription fees. Apehx operates as the front-end marketing, recall, and retention layer feeding confirmed appointments into your day.
How much does med spa marketing cost without an agency retainer?
A typical med spa marketing agency charges $2,000–$5,000 per month, indefinitely, on top of your ad spend — often $2,500–$7,500 all-in. Apehx charges a one-time build fee for the entire engine, then optional maintenance. You own the CRM, funnels, and ad accounts forever — no recurring retainer required.
Can we run monthly promotions without paying an agency?
Yes. We build pre-designed SMS and email blast templates that your front desk can schedule in 2 minutes whenever you want to fill slow days or move expiring inventory.
How does the 90-day Botox recall actually work?
The system logs each patient's treatment date and automatically sends a VIP check-in at day 75 — about two weeks before the neurotoxin fades — with a priority booking link. Only ~40% of first-time patients rebook within 6 months on their own; automated recalls lift that dramatically.
Will deposits really reduce our no-shows?
Yes. 37% of first-rebook patients cancel before their second visit — the highest-risk stage. Practices using booking deposits see up to a 95% reduction in no-shows and cancellations, and deposits cut no-show rates by 40–60% across the board.
Can this set up a VIP membership program?
Yes. We build tiered membership plans with automatic monthly recurring billing, credit banking, and members-only perks. Members show 88% higher retention, book 3× as many appointments, and spend 67% more than non-members — adding roughly $1,100 per client per year.
Who owns the patient database and workflows?
100% you. Unlike marketing agencies that hold your accounts hostage, every asset and workflow is built inside accounts you fully own. Cancel maintenance and nothing is taken away.
How fast can you set this up for our clinic?
Most Med Spa engines go live within 5 to 7 business days, including calendar configuration, deposit testing, and message testing.