Qualify Inbound Legal Inquiries 24/7. Sign Retainers Faster.
Personal injury, family law, and estate planning clients demand immediate reassurance. We build automated case intake screeners that qualify prospects and schedule consultations within minutes.
Apehx builds and deploys Law & Legal Services CRM, automation, and marketing systems for service businesses across the United States. One-time build fee, then optional monthly maintenance. You own the system forever.
"Legal marketing agencies wanted $5,000 every single month for basic lead management. Apehx built our intake screener and consult calendar in 2 weeks. It has already paid for itself 10x over."
What This Costs Law & Legal Services Before Any System Exists
The average prospective client contacts 2.3 law firms before choosing representation, and 72% move on if no one responds within 24 hours. The firm that responds first, helpfully, wins the retainer — yet the average firm takes 2.3 business days to reply.
The legal marketing retainer is a trap.
- Legal marketing agencies charge $3,000–$15,000 every month — $4,000–$8,000 is the sweet spot for a small-to-mid firm — on top of your ad spend, with signed cases costing $2,500–$8,000 each.
- Walk away and you own nothing — no intake CRM, no follow-up sequences, no calendar automation.
- They control your ad accounts, your lead routing, and your client data. You're renting access to your own case pipeline.
Build it once. Own it forever.
- One-time build fee, then optional maintenance only — no agency retainer.
- Your intake CRM, consult calendar, e-signature dispatch, and ad accounts live in accounts you own.
- Cancel maintenance anytime; nothing is taken away — the system is yours.
Everything We Build Into Your Law & Legal Services System
Designed specifically around the buyer journey in your industry — not a copied template.
Intelligent Case Qualification Screeners
Filter out tire-kickers and conflicting cases before they reach partner calendars with multi-step legal intake forms. The average prospect contacts 2.3 firms — this screens them instantly so only qualified, conflict-free inquiries book your attorneys' time.
5-Minute Speed-to-Lead Auto-Response
Leads contacted within 5 minutes are 21× more likely to convert than those contacted after 30 minutes, yet 26% of firms never respond at all and the average takes 2.3 business days. Our system sends an instant acknowledgment and books the consult the moment a form is submitted — 24/7.
Multi-Touch Consultation Reminders
Triple your consultation show-up rates with calendar invites, SMS directions to your office, and pre-consultation intake documents. Unconfirmed legal bookings no-show 10–20% and cancellations spike to 25% — multi-touch reminders cut that dramatically.
Statute of Limitations Nurture Funnels
Educate injured prospects on time limits and case value while maintaining a professional, compliant tone. 84% of clients rate an automated 'we received your inquiry' acknowledgment more favorably than silence followed by a call a day later — this keeps them engaged until they're ready to sign.
E-Signature Contract Dispatch Integration
Automatically deliver engagement letters and fee agreements via SMS and email immediately following successful consults. The moment a prospect says yes, the retainer paperwork is in their pocket — no print, no fax, no delay.
Practice-Area-Specific Intake Routing
Personal injury, probate, family law, and criminal defense each get custom questionnaires, conflict-check criteria, and attorney assignment rules. Every practice area speaks the right language to the right prospect — automatically.
Your Complete Deliverable Checklist
What an Law & Legal Services Owner Keeps After the Build
From Leaking Revenue to a System You Own — in One Week
Free 20-min Setup Audit
We map your current intake flow, find where inquiries and consults are leaking, and show you exactly what to build for your practice areas.
We Build Your Legal Intake Engine
Your CRM, 5-minute auto-response, case screeners, consult calendar, e-signature dispatch, and nurture funnels are built and tested with live simulated inquiries.
We Hand You the Keys
Full ownership transfer, staff training, and a system that runs without you babysitting it. Optional maintenance only — no agency retainer, ever.
Common Questions from Law & Legal Services Owners
Is client data kept private and secure?
Yes. All client communications, notes, and documents are encrypted with enterprise-grade SSL and stored in accounts completely owned by your firm. No third-party agency ever touches your client data.
Can different practice areas have different intake paths?
Yes. Personal injury, probate, family law, and criminal defense can each have custom questionnaires, conflict-check criteria, and attorney assignment rules — every practice area speaks the right language to the right prospect automatically.
How much does legal marketing cost without an agency retainer?
A typical legal marketing agency charges $3,000–$15,000 per month — $4,000–$8,000 is the sweet spot for a small-to-mid firm — on top of your ad spend, with signed cases costing $2,500–$8,000 each. Apehx charges a one-time build fee for the entire intake engine, then optional maintenance. You own the CRM, funnels, and ad accounts forever — no recurring retainer required.
How fast does the system respond to a new inquiry?
Instantly. The moment a form is submitted — day or night, weekday or weekend — the system sends an automated acknowledgment and books the consult within 5 minutes. Leads contacted within 5 minutes are 21× more likely to convert than those contacted after 30 minutes, yet 26% of law firms never respond at all. This closes that gap entirely.
Will this really cut our consultation no-shows?
Yes. Unconfirmed legal bookings no-show 10–20% and cancellations spike to 25%. Our 72-hour, 24-hour, and 1-hour SMS + email reminders with directions to your office and pre-consult intake documents cut that rate to single digits.
Does this handle e-signature and engagement letters?
Yes. The moment a consult is confirmed, engagement letters and fee agreements are auto-dispatched via SMS and email for e-signature — no printing, no faxing, no delay. The retainer paperwork is in their pocket before they leave the consultation.
Who runs our paid Google and Local Service Ads?
We set up high-converting legal Google and Local Service Ads directly in your own Google Ads account — cutting out agency markups. You own the account, the campaigns, and the leads forever.
How fast can you set this up for our firm?
Most legal intake engines go live within 10 to 14 business days, including intake routing, conflict-check logic, calendar configuration, e-signature integration, and live message testing with simulated inquiries.